Key Takeaways
- Single-outlet restaurant POS subscriptions are often a few thousand to tens of thousands of rupees per year.
- Inventory, aggregator integration, CRM and multi-outlet features add to cost.
- Hardware (printers, tablets, KDS) is usually separate.
Restaurants need fast billing, kitchen coordination, stock control and online order management. Software pricing depends on outlets, terminals and modules.
Indicative ranges
| Setup | Typical scope | Approx. cost (INR) |
|---|---|---|
| Small café / QSR | Billing, KOT, basic reports | ₹5,000 – ₹20,000/year |
| Full-service restaurant | POS, KOT, inventory, aggregator integration, CRM | ₹15,000 – ₹50,000/year per outlet |
| Multi-outlet chain | Central kitchen, central menu, analytics | Custom or per-outlet pricing |
| Custom restaurant software | Branded apps, unique workflows | ₹5 – ₹25 lakh one-time |
Hardware costs
- POS terminal or tablet
- Thermal receipt and KOT printers
- Kitchen display system (KDS)
- Cash drawer, barcode scanner
- Captain/waiter handheld devices
Modules that add value
- Recipe costing and inventory
- Aggregator order integration
- Loyalty and CRM
- QR ordering and payments
- Central kitchen and multi-outlet reporting
See restaurant POS features and QR menu ordering.
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Explore Restaurant Management SoftwareGet a Free QuoteRelated reading: Restaurant POS Features · QR Code Menu Ordering
Frequently Asked Questions
How much does restaurant software cost in India?
Basic POS subscriptions can start at a few thousand rupees per year, while full-featured multi-outlet or custom solutions cost more.
Is hardware included in restaurant POS pricing?
Usually not; printers, tablets and KDS screens are separate.
Can restaurant software work offline?
Many POS systems support offline billing and sync when internet returns.
Do I need custom restaurant software?
Chains with unique processes or branded apps may benefit; most single outlets do well with ready POS.
