Key Takeaways
- Most hotels need three core tools: PMS, channel manager and booking engine.
- SaaS pricing usually scales with rooms and properties.
- Custom hotel software suits groups needing unique workflows and integrations.
Hotels run on software for reservations, front desk, housekeeping, billing and online distribution. Pricing depends on room count, modules and integrations.
Core components
| Tool | Purpose |
|---|---|
| PMS (Property Management System) | Reservations, check-in/out, rooms, billing |
| Channel manager | Sync rates and inventory with OTAs |
| Booking engine | Commission-free direct bookings on your website |
| POS | Restaurant, bar, spa billing to room |
| Revenue management | Dynamic pricing |
Indicative pricing
| Property | Typical cost (INR) |
|---|---|
| Homestay / small guesthouse (≤10 rooms) | ₹10,000 – ₹40,000/year |
| Mid-size hotel (20–80 rooms) | ₹40,000 – ₹2 lakh/year |
| Resort / large hotel | ₹2 – ₹6 lakh/year |
| Custom hotel software / group | ₹8 – ₹30 lakh one-time + AMC |
These are market indications; vendors price differently by rooms, modules and support.
Hidden costs
- Payment gateway fees
- Key card and door lock integration
- Hardware (PCs, printers, tablets)
- Training and data migration
See hotel PMS features and channel manager guide.
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Explore Hotel Management SoftwareGet a Free QuoteRelated reading: Hotel PMS Features · Channel Manager & OTA Integration
Frequently Asked Questions
How much does hotel software cost in India?
From around ₹10,000 per year for small properties to several lakh per year for large hotels, or a one-time investment for custom systems.
What is a PMS?
A Property Management System manages reservations, check-ins, room status, guest folios and billing.
Do I need a channel manager?
If you sell on multiple OTAs, a channel manager prevents overbookings and saves manual updates.
Can hotel software be custom-built?
Yes, especially for hotel groups needing unique workflows and integrations.
