Key Takeaways
- SaaS HR/payroll is usually priced per employee per month.
- Attendance devices, field apps and statutory compliance features affect cost.
- Custom HRMS suits large or complex workforces with unique policies.
Payroll errors damage trust and invite compliance penalties. HR and payroll software automates attendance, salary, statutory deductions and payslips.
Indicative pricing
| Company size | Typical model | Approx. cost (INR) |
|---|---|---|
| Up to 50 employees | SaaS payroll | ₹2,000 – ₹10,000/month |
| 50–500 employees | SaaS HRMS + payroll | ₹40 – ₹150 per employee/month |
| 500+ / multi-location | Enterprise HRMS | Custom pricing |
| Custom HRMS | One-time build | ₹6 – ₹30 lakh + AMC |
Indicative ranges; actual pricing varies by vendor and modules.
Modules
- Employee records
- Attendance and leave
- Payroll with PF, ESI, PT, LWF, TDS
- Expense claims
- Recruitment and onboarding
- Performance management
- Employee self-service app
Hidden costs
- Biometric/face attendance devices
- Data migration
- Custom salary structures and reports
- Integration with accounting/ERP
See payroll compliance guide and HRMS features.
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Explore HR & Payroll SoftwareGet a Free QuoteRelated reading: Payroll Compliance: PF, ESI, PT, TDS · HRMS Features
Frequently Asked Questions
How much does payroll software cost in India?
SaaS payroll often costs a few thousand rupees per month for small teams, or roughly ₹40–150 per employee per month for full HRMS.
Is custom HRMS worth it?
For large or complex organisations with unique policies and integrations, custom HRMS can be cost-effective long term.
Does payroll software file PF and ESI?
Most generate challans and return files; some integrate directly with portals.
Can HR software work with biometric devices?
Yes, most HRMS integrate with biometric or face recognition attendance devices.
